The following information is for the 2021 season.
05/15/21 - Covid-19 Health Screening - IMPORTANT INFORMATION
We are excited to welcome you to Camp Carolina this summer! A healthy summer starts with healthy families at home! To minimize the risk of bringing Covid-19 into the camp community EVERY CAMPER will have on file a Health Log, two negative PCR Covid-19 tests, and a negative rapid antigen test. The only acceptable reason to not have a PCR and rapid antigen test would be providing documentation noting Covid-19 diagnosis 90 days prior to arrival and clearance of isolation.
Pre-Arrival Covid-19 Health Screening guidelines:
Practice preventative measures to avoid exposure to Covid-19 for 10 days prior to arrival:
- Limit travel
- Limit exposure to others outside of your family
- Avoid group gatherings
- Wear masks
- Practice social distancing
- Wash those hands!
Monitor your camper's health daily on the attached Health Log starting 10 days prior to arrival.
- Check temperature
- Record any symptoms
- Give the Health Log to the infirmary staff upon arrival on Opening Day
Complete your at-home PCR test kit on WEDNESDAY before your son's arrival on Opening Day. We have partnered with Precision Health Solutions to make this test as easy as possible.
- The kit will be mailed to each family's home address three weeks prior to your session.
- There are easy to read instructions in the kit and a video link.
- Scan the barcode for each camper and then complete the prompted questions.
- Take a nasal swab.
- We recommend taking a photo of the package's tracking number before shipping.
- Ship the package back to the lab with the prepaid envelope provided in the kit on the Wednesday before camp right after he takes the test.
- These tests are covered by your insurance or the Cares Act.
- Your kit will include a brochure with detailed information regarding the collection process.
- Do NOT administer this at-home test if your camper has had a positive Covid-19 diagnosis 90 days prior to his session.
If your camper has had a positive Covid-19 diagnosis 90 days prior to Opening Day (but not in the 14 days right before), provide documentation noting the Covid-19 diagnosis and clearance of isolation and do NOT process the at-home PCR test.
If your child has been fully vaccinated for Covid-19, please scan and upload a copy of your camper's vaccination card to Forms & Documents in CampInTouch HERE (they still need to do the at-home PCR test...even if vaccinated).
Opening Day Covid-19 Health Screening guidelines at Camp:
- We will collect your daily Health Log.
- We will administer a rapid antigen test.
During Camp Covid-19 Health Screening guidelines for 2 & 3 Week Campers:
(Pre-Intro campers staying for 1 week will NOT be doing this 5 day into camp test)
- Precision Health Solutions will be administering an additional PCR test AT CAMP on day 5 of your camper’s session. The information provided with the at-home test kit will be used again for this test.
I know this seems like alot, but as always your child's health and safety is the MOST IMPORTANT part of our job.
Please let me know if you have any questions.
03/26/21 - Tribes, Activities, and Trips for Summer 2021!
**Updated 4/14 - Mask Requirements
Please ensure you pack:
- 7 double-layer cloth masks or gaiters. OR
- Disposable surgical masks (enough for 2-3 per day)
Boy are we Enthusiastic to announce how our amazing tribes, activities, and trips will run for our 2, 3, 4, and 7 week campers this summer. We have spent many hours working on the logistics that will allow our campers as much variety in their programming while also adhering to guidelines set by the CDC and NCDHHS to keep everyone safe and healthy. We are so excited for our campers to experience the new format with more activity variety than ever before!
- Campers will be split into smaller tribes this summer! There will be a total of 9 Mini Tribes, including our Counselor Assistants (CA’s). Mini Tribes will be organized by grade.
- Each Mini Tribe will be together for meals, Opening Day, activities, trips, evening programs and weekend games.
- A Mini Tribes’ total group size will range from 3-6 cabins.
- Campers will be assigned cabins (within their Mini Tribe) based on their grade, cabin requests, trip pre-signs, and Letters to the Cabin Counselor. After thorough review of these forms and documents, we will do our best to ensure a cohesive and diverse cabin group.
In Camp Activities / Sub-groups
- Campers will rotate through ALL of the awesome in camp activities we offer at camp in a pre-set schedule. This means they will still get to do their favorite activities several times and will also be pushed out of their comfort zone to experience an activity they may have never considered.
- Campers will rotate through their activity schedule as a “sub-group” (either with their cabin or combined with 1 other cabin).
- Campers will receive their activity schedule on arrival.
- We are incorporating several adventure based activities into our in camp activity schedule, including man v wild, fishing, and bouldering. More activities will be announced as we get closer to the summer.
- List of In Camp Activities
- Arts & Crafts
- Low Ropes
- Man Vs Wild
- Team Sports
- Fly Fishing
**Very important-campers still get a chance to enjoy a vita pup daily!
Out of Camp Trips
- Every cabin will go rafting within the first week of camp.
- Some out of camp trips will be half day adventure trips utilizing Camp Carolina’s amazing facilities and trails to limit the chance of public interaction.
- Campers will have the opportunity to pre-sign for trips before they arrive at camp. The number of trips available to pre-sign is based on the total number of weeks a camper is attending camp, as in past summers.
- Campers will be participating in trips with campers in their ‘Mini Tribe’.
- Trips will be scheduled ahead of time to those pre-signed campers. There may occasionally be room on a trip for a camper to join who is not pre-signed on the trip. This will be determined during camp on a daily basis, dependent on availability.
- Our 8 most popular trips will be offered this summer. We have omitted trips that we consider too risky to run during a pandemic, including surfing and caving. The trips you can pre-sign for are listed below.
- List of Out of Camp Trips
- Mountain Biking
- Mountain Boarding
- Sea Kayaking
- Wakeboarding (available to 5th grade and above)
- White Water Kayaking
What do I need to do now?
- For all 2, 3, 4, and 7 week campers, please pre-sign for your son's out of camp trips! It is more important than ever to talk to your son about what trips he would like to participate in this summer before signing him up. He can choose not to participate in a trip after he arrives camp, but it will be difficult for him to add onto a trip after he arrives camp.
- Log in to CampInTouch HERE
- Click on "Forms and Documents"
- Click on “Out of Camp Trip Pre-Sign”
- If needed to complete this form, your camper's session information is under "Camper Information" in your CampInTouch account..
- For returning campers, please discuss the changes in the way the activities and trips will operate this summer.
- While we will do everything possible to honor your Out of Camp Trip Pre-Signs, we cannot guarantee every trip will be available.
What information is still to come?
- Opening Day Information, Infirmary Information, health screenings, and medications.
- Covid-19 Testing Information, mask wearing, etc
- Baggage/Packing Information
- Shipping to Camp?
- Letters to Cabin Counselors
Although we will be taking reasonable precautions to reduce the risk of your camper contracting Covid-19, it is possible that a member of our camp community may contract Covid-19 or another communicable disease when gathering in large groups/attending camp.
The above plan and information is based on the current guidance provided to us by the CDC, NCDHHS, and our local health department. Because details and restrictions around the Covid-19 pandemic are fluid and rapidly evolving, our activity and program plan may change. In the event of any significant change, we will ensure our families are updated in a timely manner.
Date: 03/17/21 - Safe Travel Policies
We are continuing to evaluate the guidance and changes in information which is being provided by the CDC, North Carolina Department of Health and Safety, and our local Health Department. After careful consideration, we have created our safe travel policies.
- Please travel by car if at all possible.
- If you choose to fly, we are not providing airport pick ups for Opening Day. If a camper flies to camp, you will be responsible for his transportation to camp. We require a guardian to travel with a camper.
- We recommend you follow the same procedures for departure flights.
Traveling to Camp
- Campers and their guardians are required to wear masks and practice hand washing/sanitizing when traveling.
- Campers and their guardians are expected to practice social distancing as much as possible when traveling.
Testing Positive for COVID-19
- As a reminder in the event of a camper testing positive for COVID-19, a guardian must be available to pick up their camper within a 24 hour period.
- If a guardian is not available to pick up their camper within this time frame, they must assign this duty to someone else with the ability to handle this responsibility.
- The contact information for this person must be given to camp prior to Opening Day.
Please make sure you have logged into CampInTouch HERE and reviewed your enrolled sessions, camper forms, and finances. We will be in touch with more information and if anything changes.
Please reach out with any questions by responding to this email or call us on 828-884-2414.
DATE: 01/21/21 - Preliminary Covid-19 policies
What a Day! Boy are we Enthusiastic that Camp Carolina will be open this summer!!!
Are you wondering what will camp be like during a worldwide pandemic? We may not be able to operate camp the exact same way we have for the past 97 years but rest assured we will have FUN! This Boy's Summer Paradise will remain strong in its core values. Our goal is for boys to come home stronger in body, keener in mind, more appreciative of nature, nobler in character, and more confident in themselves.
As the Covid-19 pandemic is continuously changing please note this document is a work in progress and will be modified as updated information is evaluated and incorporated into our official 2021 summer camp operating plan.
We are constantly reviewing information from local, state, and federal health organizations and collaborating with the American Camp Association and other camps to ensure we have the most up to date and relevant information to operate a safe and successful camp program.
At this time Camp Carolina is not expecting or relying on our camper population to be vaccinated by the summer. Our current planning does not rely on campers or staff being vaccinated.
If part of our population is able to be vaccinated by the summer session then we will work on changing policies to use that to our campers’ advantage. We will provide our families with that information if it becomes available.
Campers will be asked to follow policies prior to arriving at camp for their session. Exact length and details will be provided once we receive official guidance; however we anticipate asking campers to wear face masks, quarantine, and record symptoms in the lead up to their session.
We will be asking our campers to be tested and provide a negative test result to Camp Carolina before arriving at camp. Exact details on which test and what timing the test must be completed will be communicated with families closer to the summer.
We plan to administer a rapid test for all campers on Opening Day. Campers must receive a negative test result before mixing with their cabin group.
We will provide more details about testing, screening and quarenteening as it gets closer to the start of camp.
OPENING DAY/TRAVEL TO/FROM CAMP
Our preference is for campers to be driven to camp in a private vehicle. If a camper must fly, they are required to wear a face covering and maintain social distancing during their travel. More details in regards to travel restrictions will be provided on a state and country basis closer to the summer.
We anticipate that campers will be assigned a specific window of time to arrive at camp. This will allow for rapid tests to be administered and campers to move into their cabins without lengthy waits.
Campers will likely be in “subgroups” which will consist of 1 or more cabins and counselors. We anticipate they will not be required to wear masks/social distance when with their subgroup.
We plan on campers attending their in camp activities and out of camp trips in their Tribe (several subgroups together) OR as a subgroup and may/may not be asked to wear a mask when interacting with each other outside of their subgroup (based on our testing procedures, regulations, and timing).
Campers may have to choose activities and trips as a cabin or subgroup as opposed to individual camper choice.
A majority of our out of camp trips have limited to zero public interaction so we do plan on being able to safely run a majority of our out of camp trips.
Campers in different subgroups and tribes will have limited interaction and will be required to practice mask wearing and strict social distancing. “All camp” evening and weekend games and free time will either require masks and social distancing or each subgroup or tribe will participate in their own evening and weekend games and free time.
We anticipate campers and staff to be required to wear masks for certain activities and events when social distancing between subgroups cannot be maintained.
As a primarily outdoor orientated camp we are well set up to provide a majority of activities where we can social distance in open air settings.
A majority of our meals are already served family style. We will not offer the breakfast bar, salad bar, and self serve options but the same delicious food will be delivered to our campers’ tables.
We will limit movement inside the dining hall. Campers will enter and exit in a one way system.
Singing and chanting will be performed outside in open air settings or while all members of the community are masked.
We anticipate we will have multiple meal sittings, additional dining areas, and will utilize outside dining areas (weather permitting) to allow for social distancing between subgroups.
Increased cleaning, mask stations, sanitization, and hand washing practices will be in place and monitored.
Our staff will be tested, screened, and quarantined on arrival and prior to the campers’ arrival.
Staff will be required to wear face coverings during certain activities and events.
Staff will receive specific training on Covid-19 policies both before arriving at camp and during on-site training.
As usual, we will have at least 2 registered nurses on site at all times as well as access to the camp doctor 24/7.
SHOULD MY SON ATTEND CAMP IN 2021?
We understand that sending your son to camp in 2021 may not be the right decision for your family. Campers in high risk categories will likely require a doctor's note signing that they are safe to attend a residential camp program. Families who are not comfortable with the increased risk of their son contracting covid-19 and/or our 2021 policies should not attend camp this summer. We are confident in providing our campers with a fun and enthusiastic summer camp experience however campers and their families must be aware that camp will not be exactly the same as previous summers.
COVID-19 CASE RESPONSE
Our medical team will have a comprehensive treatment and quarantine plan in place. At this stage we believe campers who test positive will need to be picked up within 24 hours.
FINANCES AND REFUNDS
Our camp tuition payment plan helps us prepare for summer in addition to helping families space out payments over the year. Please note the payment plan details below.
$1000 Registration Fee ($250 is non-refundable)
$500 is due October 1st
$500 is due December 1st
$500 is due February 1st
Balance is due April 1st
Paying your fees on time assists us in continuing our preparations for summer 2021.
Enrollment after any payment due dates - previous payments are to be paid at the time of enrollment in addition to the Registration Fee.
If families choose to cancel before February 1, 2021 they will receive a full refund less $250.00 cancellation fee.
If families choose to cancel after February 1, 2021 there will be no refund.
If government restrictions do not allow camp to open and we must cancel at the last minute, our refund options will range from a full refund to rolling over all or partial payments to next season.
We appreciate your support and trust and are looking forward to an incredible 2021 summer at the best place on Earth!
Mary Eccles and Alfred Thompson